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THE
INTERNATIONAL SHUFFLEBOARD ASSOCIATION
CONSTITUTION

as Amended: 2009 10 17.

 

Amended portions will remain in italics until subsequent Amendment.

ARTICLE 1- NAME

The Association shall be known as

THE INTERNATIONAL SHUFFLEBOARD ASSOCIATION (ISA).

 

ARTICLE II - OFFICIAL LOCATION

The official location of the Association shall be at the place designated by the incumbent President.

ARTICLE III - OBJECTIVES AND PURPOSES

The general nature of the objective of the Association is to stimulate the formation of National Shuffleboard Associations throughout the world; to provide information on the game of shuffleboard; to promote construction and development of playing equipment, improvement of the rules of play and to stimulate interest in Shuffleboard by promoting world championship games between nations.

ARTICLE IV - MEMBERSHIP

The membership of the International Shuffleboard Association and the manner of admission shall be as follows:


  1. Any National Shuffleboard Association, having qualified under the Constitution and Bylaws of the International Shuffleboard Association, may be duly proposed to and voted on by the Board of Directors of the International Shuffleboard Association.

  2. Each National Association is entitled to have its National President and one Observer attend the International Shuffleboard Association’s Board of Directors Meetings. Each National Organization is entitled to one vote only on any motion before the Board.


ARTICLE V – THE BOARD OF DIRECTORS

The Board of Directors of the Association shall be: The President, the immediate Past President, the Treasurer, as well as the National President of each member nation. A Secretary, an Historian and a Keeper of the Records will normally be appointed by the President subject to approval by the Board of Directors. The Past President, the Historian, the Keeper of the Records, the Treasurer and the Secretary, although essential members of the Board, do not have voting privileges.


The President will vote when his/her vote will make a difference. For example, if there is a tie vote, the President may announce that he/she will vote to break the tie. Another example; should the affirmative exceed the negative by 1 vote, the President may announce that he/she will vote to create a tie, thus causing the motion to fail.

ARTICLE VI - FISCAL YEAR

The Fiscal year of the Association shall be from Annual Meeting to Annual Meeting.

ARTICLE VII - MEETINGS

The General Meeting of the Association shall be held at the call of the President. The date and location of the meeting will normally coincide with the location of the International Tournament. The election of officers shall be held every two years and the election will take place at the General (Should be “Board Meeting” each nation gets one vote) Meeting of the Association.


Special meetings of the Board of Directors may be called at any time by the President or by request to the President by a number of Directors equal to or greater than one half of the Board of Directors. In order to transact business, a majority of the voting members of the Board must be involved in the decision making process, i.e. more than half.

ARTICLE VIII - MEMBERSHIP PERIOD

A Member Nation remains a Member indefinitely unless it is either expelled or submits a letter of resignation.

ARTICLE IX - AMENDMENTS

Amendments to the Constitution and/or By-laws shall require a two thirds majority vote of the Board of Directors, present and voting, in order for the said amendments to be adopted. A dated copy of any proposed amendment shall be sent to each Board Member for consideration. When the Secretary is satisfied that each Voting Board Member has had the proposed Amendment for a period of 10 working days, the President shall call for a vote by mail. The use of the word “mail” in this Article includes electronic mail, i.e. e-mail.

***

BY-LAWS

BY-LAW ARTICLE I - GENERAL MEETING (Should be “Board Meeting”) ORDER OF BUSINESS

  1. READING OF MINUTES

  2. TREASURER'S REPORT

  3. COMMUNICATIONS

  4. REPORT OF STANDING COMMITTEES

  5. REPORT OF SPECIAL COMMITTEES

  6. APPLICATIONS FOR MEMBERSHIP

  7. UNFINISHED BUSINESS

  8. ELECTION OF OFFICERS

  9. REQUEST TO HOST INTERNATIONAL TOURNAMENT

  10. NEW BUSINESS

  11. ADJOURNMENT

BY-LAW ARTICLE II - APPLICATION FOR MEMBERSHIP

The National Shuffleboard Association of a nation desiring membership in the International Shuffleboard Association shall make application to the Association by addressing their completed Application to the President or the Secretary of the International Shuffleboard Association. The President may accept said Application conditional upon approval of the Board at their next regular meeting.

BY-LAW ARTICLE III - MEMBERSHIP DUES

There shall be no membership dues.

BY-LAW ARTICLE IV - ELECTION OF OFFICERS

At the AGM(Should be Board Meeting) of the year preceding elections, a Nominating Committee shall be appointed by the President subject to the approval of the Voting Members of the Board. As the positions of Secretary, Keeper of Records and Historian are Presidential appointments subject to ratification by the Voting Members of the Board, it is the responsibility of the Nominating Committee to submit the names of nominees for the office of President, 1st Vice President and Treasurer. The Chair of the Nominating Committee shall make their findings known to the President and voting members of the Board at least 30 days in advance of the AGM(Should be Board Meeting) where the decision will be made with regard to the election of Officers. Where no willing nominees for these positions have been identified, the Chair of the Nominating Committee shall so notify the President and the voting Members of the Board. The President will cause notice to be given soliciting nominations first from the Board Members and should this prove unsuccessful, general notice to all Members shall be given. Such general notice will normally be given on the Website used by the ISA for disseminating information


A vote shall be taken vis-à-vis the positions to be filled ONLY IF more than 1 nominee has been identified by the Nominating Committee for any position to be filled. The election of the Association officers shall take place at the time of and at the place of the Annual Meeting of the Association. Currently serving officers may be nominated to succeed themselves. If there is more than one nominee for an office, then, and only then, shall the voting be by secret ballot; otherwise: the secretary shall be directed by the President to cast a single vote for the single nominee for each office. Each nominee must receive a majority of the total votes cast to be elected. In the event there are more than two (2) candidates for any office, a run-off vote shall be held between the two (2) candidates receiving the greatest number of votes on the first ballot. Each official elected shall hold office for two years or until his successor in office has been elected. This Article shall apply to all officers and directors of the Association. Nothing in this article or any other article precludes nominations from the floor.


If a vote is required: ballots submitted by normal Post must be in a plain envelope with the word CONFIDENTAIL NOMINATION on the envelope and must be received by the President at least ten (10) days before the Annual Meeting. Votes sent by Electronic Mail must be marked CONFIDENTAIL ISA VOTE (in the subject line), sent to the President, and will be opened at the time of the election. The actual Electronic Vote (THE DECISION) is to be in an attachment to the E-Mail, and the title of the attachment must read: “CONFIDENTIAL VOTE: open only at the AGM (Should be Board Meeting)”

BY-LAW ARTICLE V - VOTING QUALIFICATIONS

Each Member Nation of the Association shall have one vote at all meetings and mail* votes of the Association. Any National Voting Member unable to attend will be allowed to vote on any issue affecting changes in the Constitution, Bylaws, Rules, and election of Officers, by Absentee Ballot OR by assigning his voting privilege in writing to the person representing him/her. Should he/she choose the Absentee Ballot method, the ballot is to be mailed in a sealed envelope to the President, plainly marked on the outside, stating which matter the vote affects; said envelope not to be opened until the vote is taken by the members present at the Annual Meeting of the Association. When using Electronic Mail, e-mail, the procedure as set down in ARTICLE IV, above, shall be followed.


* Wherever the word “mail” is used in this Constitution and BY-LAWS, it includes traditional mail by Post as well as Electronic Mail, e-mail.

BY-LAW ARTICLE VI - FILLING OFFICER VACANCIES

If, for any reason, an office becomes vacant between the regular Annual General Meetings, such vacancy or vacancies shall be filled for the unexpired portion of the regular term of such office or offices by the President with the approval of a majority of the members of the voting members of the Board of Directors. In the event of a vacancy of the office of President, the First Vice-President shall assume the office of President on an Acting Basis. The Board, after consulting with the First Vice President, will decide if they wish to confirm the Acting Appointment for the remainder of the term, OR to proceed with an election of a President. In such a situation, it will be the responsibility of the Chair of the previous Nominating Committee to ascertain the wishes of the Board. Should the First Vice President be required to assume the duties of the ISA President his/her National Vice President will then become the Voting member of their National Membership.

BY-LAW ARTICLE VII - DUTIES OF OFFICERS

The President shall preside at all meetings of the Association ­regular and special - and shall conduct the meetings in accordance with parliamentary procedure, using the latest edition of "Robert's Rules of Order Newly Revised" as a guide in conducting its meetings. However; the Board members by majority vote, shall make their own final decision on any question of procedure and shall not be held to the wording or interpretation of the wording in Robert’s Rules of Order Newly Revised.

As promptly as possible following his election, the President shall appoint all committees and become an ex-officio member of each, except the audit committee. The Committees are:

  1. PROMOTION/PUBLICITY COMMITTEE

  2. NOMINATING COMMITTEE

  3. CONSTITUTIION COMMITTEE

  4. HALL OF FAME COMMITTEE

  5. OTHER AS IDENTIFIED BY THE BOARD: e.g. SINGLES COMMITTEE

The President shall perform all duties of the office deemed to be required of the office, or as may be specifically directed by the Board of Directors. The President is expected to delegate authority to carry out projects deemed in the best interest of the organization


For each ISA event, the President shall consult with the host nation with regard to the appointment of a Tournament Director for the event. In the event that agreement cannot be reached on the Tournament Director, the full Board will be seized with the unresolved situation. The Tournament Director has the authority to appoint Assistant Tournament Directors as required.


Whenever the Incumbent ISA President is accepted to play in an ISA Tournament, he/she will nominate another ISA board member not playing but present throughout the event, to fulfill the Presidential role vis-à-vis the playing portion of the tournament. In any disputable decisions that may occur during the Tournament, the Tournament Director's decisions shall be directed to the nominated official and the call is final and never be overridden by the ISA President. The President shall agree in writing to relinquish any control to reverse or otherwise become involved in decisions made by the Tournament Director and or his nominated representative.


The Secretary shall fully and accurately record the proceedings of all regular and special meetings of the Association, shall attend to all correspondence, and be in charge of the files of the Association. The Secretary will notify all voting members of the Board at least fifteen (15) days prior to the Annual Meeting, of any suggested changes in the Constitution, Bylaws, or Rules, and the names of those who have been nominated for office for the ensuing year received to date. The Secretary will explain to those who will not be present to vote, the procedure for voting by Absentee Ballot should such a vote be required.

The Treasurer shall be the sole custodian of the corporate seal, and of all funds of the Association. Annually, the Treasurer shall file the NOT-FOR-PROFIT CORPORATION ANNUAL REPORT. Said report is to be filed with the Secretary of State for Florida. The Treasurer will report on the Corporate Status at each Board Meeting. Checks drawn on the Association’s bank account(s) shall be signed by the Treasurer. The Board of Directors shall arrange for an annual audit of the financial records of the Association, and shall decide if and when the Treasurer shall be bonded, and shall effectuate such bond.

BY-LAW ARTICLE VIII - BOARD OF DIRECTORS

The Board of Directors shall hold a General Meeting to coincide with each International Tournament. On Line and Post Mail voting should be used to resolve matters between General Meetings or in preparation for such General Meetings. Although In Person meetings between the dates of the General Meeting are in accord with the Constitution, such meetings should be kept to an absolute minimum. By utilizing the computer, the efficient functioning of the Association in accordance with the Constitution and Bylaws of the Association, can be achieved expeditiously.

Any suggested change in the Rules of the Association must be mailed to the Board Members at least fifteen (15) days prior to the General Meeting. These changes will then be presented to the Board at the General Meeting, discussed, placed on the Agenda, and voted on.

BY-LAW ARTICLE IX – TEAM SIZE

National teams will normally have six (6) men or six (6) women. No more than Four (4) of the six (6) will normally play at any given time while normally two (2) will sit out. A National Organization may enter two (2) male teams of six (6) and two (2) female teams of six (6). All National Teams must have a minimum of 50% of their players resident in the nation whose name they carry. Said National Team may be augmented by non-resident players who are able to produce a birth certificate, a passport or permanent residence documentation of the country they wish to represent.


  1. The ISA President, acting in the best interest of the ISA, upon request by any National President, may add one player at large to any countries’ team that loses a player due to situations that are beyond the National President’s control. This added player is subject to the approval of the National President of the country in which they reside.


BY-LAW ARTICLE X – ELIGIBILITY & RULES REGARDING UN TEAM

Should a Nation express an interest in competing but is unable to meet the minimum number of four (4) to form either a male or female team, the ISA will sanction a team or teams called “United Nations” hereafter known as “UN” Teams. The norm will be that UN Teams will be brought up to 6 Players. Let no country ever be excluded from participation in International Shuffleboard Competition. The ISA President will select, from his/her official administration, volunteers, which include all National Presidents, to be the Captains for any “UN” Team(s). As this is an International Event and has the potential to adversely affect the image of the ISA, it is imperative that the best attention and treatment be given to all players representing these new countries seeking entrance into the World of Competitive Shuffleboard.


  1. Nominations to compete on the “UN” Team(s) are required, in all circumstances, to come directly from the National Shuffleboard President of the respective country and in turn, be submitted in writing, directly to the ISA President. In cases where no National Shuffleboard Association exists, applicants may then petition, in writing, directly to the ISA President, for eligibility determination and permission to compete on the “UN” Team at an upcoming ISA Tournament. (Where the phrase “in writing” in this paragraph is used, with the express agreement of the concerned National President and the ISA President, information may be exchanged by e-mail)

     

  2. Once the ISA had been contacted, by any country wishing to send players to compete in an ISA Tournament, the ISA President will immediately select a “UN” Team Captain or Captains who will assist in reviewing all of these nominees with the aim of completing “UN” MEN and WOMEN teams of up to the maximum 6 players each.

     

  3. The ISA President and his selected “UN” Team Captain(s) will consider all names submitted to them for inclusion on the “UN” team(s) without prejudice of any kind. They have complete and total responsibility for the approval and selection of any players for these “UN” team(s). The selected Team Captain(s) may also compete as players of their UN team(s) and shall count as a nomination(s) from their country(s). There shall, as a general rule, not be more than one player chosen from any country that is already fielding a full team of 4 or more. Should it be necessary to select more than one, in order to meet the minimum team requirement of 4, it must be on an exception basis and the decision to select more than 1 must be approved by all National Presidents.

     

  4. Players selected to compete on the “UN” team(s) will be judged according to their ability to be a team player, provide inspiration to their team, demonstrate good sportsmanship, possess some degree of knowledge of the game and most of all, have a positive attitude towards the promotion of Shuffleboard around the world.

     

  5. Players of the “UN” Team(s) cannot be removed at any time to play on any other National Team should an unpredicted vacancy occur. It is possible and quite probable that players on the “UN” team will be required to compete against players from their own National Team and they are expected to perform in a professional manner and not show any favoritism during play. Throwing a game or questionable behavior* on the court, is grounds for dismissal from the “UN” Team. The ISA President has the authority to dismiss a member of the “UN” Team. All players selected for the “UN” Team(s) will be required to pay the standard ISA Tournament fee as well as all other associated tournament fees.

     

  6. The ISA will provide 3 “UN” uniform T- shirts to each of the “UN” players at the ISA Tournament with the money received from the ISA tournament fees of these same players. The “UN” Team shirt is required during play; and UN Players will wear the Team Cap representing his/her Nation. No funds shall come from the ISA treasury to support the “UN” Team(s).

     

  7. Pertinent to the established Rules of the ISA tournament, it shall be known that, a “United Nations” team could possibly be the winner of the ISA Tournament and therefore shall be accorded all the rights and honors of such victory.

BY-LAW ARTICLE XI - HALL OF FAME

Two candidates per year will normally be nominated pursuant to the criteria below.

SPECIAL AWARD:

  1. Minimum of two years service on the ISA Board.

  2. Quality contribution to ISA Board and its goals.

  3. Major contribution in hosting tournaments.

 

PLAYER’S AWARD

In order to be nominated to the Hall of Fame, Player’s Award;


  1. Player must have competed in at least 3 ISA Events;

  2. Player must have played with distinction; (with regard to this sub-section, Perfect Record or Best Finish will be considered as will the Sportsmanship Award or other similar award of merit received by the Player.


Nominations to the Hall of Fame may be made by any member of the Board of Directors. Such nominations are limited to two names and must be submitted to the Chair of the Hall of Fame Nominating Committee to ensure thoughtful deliberation and research prior to the next AGM (Annual General Meeting).

The Hall-of-Fame Nominating Committee in closed session shall consider all nominations received. The decision of the Committee shall be presented to the Board of Directors at the next Board Meeting, and a final vote taken. Individuals accepted will normally be inducted at the next ISA Tournament.

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